Bookkeeper Sample Job Description

Maintains accounts by verifying, allocating, and posting transactions. Balances subsidiary accounts by reconciling entries.

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Summary

Responsible for the preparation and maintenance of the accounts payable and accounts receivable journals and other financial/administrative records of the agency.

Job Results & Essential Functions

Processed Payments

Essential Functions
  1. Maintains records of accounts payable and preparation of checks and EFT bill payments.
  2. Cash funds management including the reconciliation of client change account (allowances, loans, etc.)
  3. Maintains vendor payment terms. Works within the vendor terms to maximize cash flow for the agency without damaging vendor relationships.

Accurate Accounts Receivable

Essential Functions
  1. Maintains records of accounts receivable, including monthly preparation of client accounts receivable aging reports, open bill reports, and Medicaid/third party billings.
  2. Prepares billing, receipt and posting of client fees to accounts receivable software program.
  3. Ensures that the payables system is in balance before transferring the information to the general ledger.
  4. Prepares month-end standard and adjusting journal entries as they relate to cash disbursements and client accounts receivable.
  5. Receives client EBT cards monthly for Mental Health and Crossroads Group Homes and transfers funds from card to operating account; posting to spreadsheet and journal entries.

Accounting Support

Essential Functions
  1. Assists Senior Accountant with preparation of monthly journal entries to the general ledger.
  2. Assists with preparation of bimonthly payroll as backup to Payroll/Purchasing Coordinator.

Position Qualifications

Education & Experience
Associates degree in accounting or business management plus one year relevant bookkeeping experience, or the equivalent in relevant education training and experience.

Other Skills/Knowledge/Experience
• Demonstrated ability to communicate effectively and work cooperatively with culturally diverse clients, general public and other staff.
• Demonstrated competence in basic accounting principles and other organizational and office skills.
• Demonstrated competence in use of personal computers, including strong data entry skills.
• Intermediate Microsoft Excel skills as evidenced by the ability to perform all of the basic functions as well as the ability to use workbooks, link data, create and edit charts, change page orientation, add headers and footers, filter and sort lists, format data, insert rows, enter and sort data and produce graphs and charts.

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