Program Manager Sample Job Description

Program manager responsibilities include governance, alignment, assurance, management, integration, optimization, tracking, finances, infrastructure, planning, and improvement. Program managers routinely provide supervision of a project or multiple projects to achieve a corporate vision.

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Responsible for effectively planning, directing and coordinating all activities of assigned Programs, through a combination of direct effort and utilizing resources from Sales & Marketing, Product Management, R&D, Validation, Customer Care, and Manufacturing. Leads, manages, drives, and motivates all of these functional groups within the organization from initial estimation through sustaining support of a program. Ensures all projects in a program successfully integrate to meet the requirements and functionality specified. Communicates program status, program readiness, and technical issues and risks and their resolution across functional organizations, including Senior Management. Works with Sales & Marketing to improve the opportunities for increasing revenue growth from NRE and sustaining support. Works with Product Manager to define and execute a product lifecycle strategy to increase the revenue stream generated by each product; as well as to resolve technical or product component issues.

Job Results, Essential Functions & Measures of Success

Customer Expectations Met

Essential Functions
  1. Ensures Program Management of product releases involving cross-functional teams focusing on full life cycle of product development process including requirements, functional specifications, system/architecture design, development, configuration, testing, deployment, and maintenance.
  2. Develops and delivers master project plan, milestones, and provides management escalation, project prioritization, risk mitigation, and makes necessary trade offs to balance business needs and technical limitations.
  3. Directly applies medical imaging expertise to new products and the improvement of existing products.
  4. Communicates /coordinates product specifications and development with external customer ( e.g. OEM’s). Owns all program communications with the client post contract.
  5. Supervises program management activities on assigned programs directly.
  6. Supports Sales and Marketing in defining and estimating new product programs, and developing a plan to bring those programs to market.
  7. Drives DCP process throughout the organization.
  8. Supports product life-cycle management to achieve long-range plans for product support.
  9. Recommends business practices that effectively support s knowledge management and preservation of intellectual property.
Measures of Success
  • Delivery of projects on-schedule and within budget
  • Compliance with company's Design Control Procedure
Customer Satisfaction with:
  • Quality of interactions
  • Responsiveness
  • New feature requirements appropriately captured
DPM/VP satisfaction with:
  • Quality of program plan
  • Risk mitigation planning
  • Process improvements

Project Costs within Specs

Essential Functions
  1. Acts as the point of contact to communicate periodically and timely project status and budgets to all team members, the executive team and external customers (OEMs) in the most clear and quantifiable manner.
  2. Develops resource planning/scheduling matrix with Director of Hardware Engineering, Director Software Engineering, Director of Program Management, and Quality Manager to better plan resource allocation.
  3. Supports Sales & Marketing through improved Program estimation and better pricing models for NRE and Sustaining Support quotations.
Measures of Success Exec Team Satisfaction with:
  • Coordination/efficiency of resource scheduling
  • On-time and on-budget program delivery
  • Contributes innovations that reduce overall cost of program
Sales & Marketing satisfaction with:
  • Advice in program estimation
  • Effectiveness of pricing models

Critical Success Factors


Ability to demonstrate effective skill in planning, supervising, monitoring, and accomplishing projects. Knows how to organize people, activities, and processes to get things done efficiently and effectively. Ability to ensure the use of best practices and application of lessons learned from previous projects.  Exhibits passion for driving process and projects, and for achieving success through continuous innovation and execution to plan.  Capability in understanding business and technical requirements and ability to identify risks in project plan delivery.

Customer Focus

Flexibility in establishing priorities in a changing environment to meet company and customer needs.  Ability to lead the team to identify the true problem vs. the presenting problem; as well as the ability to recommend the appropriate intervention to address its resolution.  Ability to translate complex situations into simple, meaningful explanations that others can grasp.


Ability to facilitate new project specs with the customer in a way that provides both parties with the desired outcome.  Creates trust by having genuine empathy for the customer – putting him/herself in their shoes.  Ability to effectively bring the business and technical teams together to solve issues.

Scope of Authority & Accountability

People: Very Complex (e.g. directs and supervises groups for which direct reporting authority does not exist)   Operations: Very Complex (e.g., driving projects to completion, implementing new products)   Money or Capital: Very Complex (e.g., sizing and managing program budgets)

Position Qualifications

Minimum Education
Four year engineering degree, MBA preferred

Minimum Experience
10 years of relevant experience managing medium and large software/hardware engineering projects. Medical Imaging knowledge is a major plus

Other Skills/Knowledge/Experience
• Should be thoroughly familiar with program management including project financial management, proposal preparation experience, and contract negotiations.
• Must possess outstanding skills in full life cycle development process and proven track record in delivering products consistently.
• Must be a strategic thinker, goal/team oriented and possess a history of developing relationships in all areas of management.
• Strong project management skills and demonstrated ability to lead a strong cast of cross-functional team leaders to achieve the highest team performance possible.
• He/she will be comfortable speaking and presenting their ideas to executives as well as customers.
• A self-starter who can work independently or in teams to accomplish tasks.
• Demonstrated understanding of hardware and software standards, configuration management, and technology initiatives
• Excellent analytical, people management, and communication skills are a must.

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